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Activity Report, October 11

Office of the Vice President

SAEM staff attended Darby Roberts’s workshop on building a culture of evidence.

SAEM staff attended Darby Roberts’s workshop on building a culture of evidence.

Dr. Montoya attended the Senate Memorial 101 Lottery Work Group on October 11 in Santa Fe with representatives of ASNMSU. Our students have played a leading role in working toward a new model for the Lottery scholarship by setting an excellent example of cooperation with other student governments and in creating creative and sustainable solutions. We recognize the work of David Maestas, Jeremy Witte, Lydia Hammond, Daniel Sonntag, and Sage Peterson in this endeavor.

The SAEM Assessment team hosted Dr. Darby Roberts, editor of Learning is not a Sprint, on October 11. Darby Roberts is the associate director of student life studies at Texas A&M; she worked with the SAEM Leadership team and the Assessment Team on next steps in creating a culture of evidence.

Dr. Montoya met with Alexandra Von Wolff, Executive Director of the RoundUp, to discuss strategies that will allow the student paper to enhance circulation and revenue streams.

SAEM social media presences have a fairly wide reach in the NMSU community. Last Thursday, a flash mob in Corbett Center ended in a (successful) marriage proposal. The event was recorded by a number of people and we posted and shared two of the videos on Facebook. In less than 24 hours the event was liked more than 800 times, shared over 90 times, generated more than 60 comments, and was seen by more than 45,000 people. That one event generated about four times the engagement we see for all our posts in a typical week. The video is at (http://www.facebook.com/newmexicostateuniversity). These outlets can be of great use for communicating with current and prospective students.

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Activity Report, October 4

Office of the Vice President

Dr. Montoya represented NMSU at the 3rd Biennial Policy Summit on Latino Higher Education in Albuquerque, presented by The Sereno Alliance for Higher Education and the University of New Mexico. The goal of the summit was to bring together Hispanic/Latino leaders, educators, elected officials, and others from around the country to discuss the challenges facing Latinos in higher education.

Dr. Montoya reviewed presentations and poster proposals for the 2014 conference for NASPA (National Association of Student Personnel Administrators). NASPA is a leader for the administration, policy, and practice of student affairs nationwide.

Melody Munson-McGee, Planning Officer, was elected co-chair of the NMSU OAC-CAO (the Outcomes Assessment Committee for Co-curriculum, Administration and Operations) along with Teresa Burgin, Director of the Center for Learning and Professional Development. The OAC-CAO mission is to support different areas in their assessments of enhancing students’ life-learning experiences.

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Save the Dates!

October 11, 2013 – Darby Roberts Meet and Greet plus Workshop, CCSU Colfax Room

The SAEM Assessment Team will host Darby Roberts for a full day of assessment activities in the Colfax room at Corbett Center Student Union on Friday, October 11. Dr. Roberts is the co-editor of Learning is not a Sprint and is an experienced practitioner in student learning in co-curricular areas. Join us at:

  • 9:00 am, for a Meet and Greet
  • 1:00 pm, Workshop: Getting Started

Refreshments will be served.

October 18, 2013 - Annual Employee Appreciation Picnic

The Annual Employee Appreciation Picnic will be held from 11:00 am to 1:00 pm at the NMSU Horseshoe. Chicken BBQ sandwiches and vegan entrees will be served. There will also be a shuttle running to the Horseshoe for those who cannot walk or drive.

October 21, 2013 – Board of Regents meeting

The Board of Regents meeting will be held at 8:00 am in the auditorium at DACC East Mesa Campus. The meeting will be available online at http://panopto.nmsu.edu/bor/.

Staff enjoying BBQ at the 2012 SAEM Picnic.

Staff enjoying BBQ at the 2012 SAEM Picnic.

October 25, 2013 – SAEM Staff Picnic

The SAEM Staff Picnic will be held on the grass on the west side of the Educational Services Building from 11:30 am to 1:30 pm. Barbecue including brisket, turkey, and sausage will be served from Rudy’s, as well as potato salad, three bean salad, and beans. Dessert options include peach cobbler and rice krispies. The SAEM Staff Picnic is a great time to mingle with coworkers and learn about different areas of SAEM.

Activity Report, September 27

Office of the Vice President

Before an audience of about 300, Dr. Montoya welcomed new members of the Greek Community with an address about the importance of involvement in campus life.  She encouraged students to set a good example for others through the work in their communities.

Dr. Montoya welcomed about 400 prospective students and their families at the Aggie Experience program on Saturday.  University Admissions hosts this event each year.

This was a busy week for interviews: On Monday, Dr. Montoya was interviewed for the News 22 broadcast about enrollment, and on Wednesday, she discussed financial aid with Lindsey Anderson for an upcoming article in the Las Cruces Sun News.

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Assessment expert to visit on October 11

SAEM Assessment Team is bringing Darby Roberts, editor of Learning is not a Sprint, to NMSU on October 11. We will be hosting sessions with her all day in the Colfax room at Corbett Center Student Union. The sessions include:

9:00 am–10:00 am: Meet and Greet for staff from SAEM and others from NMSU’s Assessment Community. 

1:00 pm–2:30 pm: A workshop on assessment in general, including its importance, things to consider regarding assessment, the benefits of assessment, and how to get started.

Dr. Roberts will also meet with the SAEM Leadership at 10:00 am and the SAEM Assessment Team at 3:00.

Refreshments will be served at these sessions.


Activity Report, September 20

Office of the Vice President

At the NMSU Community College Roundup in Carlsbad, Dr. Bernadette Montoya held a colloquium about ways NMSU student affairs and enrollment management units are working together across the system. Through audience engagement, Dr. Montoya left with ideas on future efforts.

Michael Jasek and Melody Munson-McGee also presented at the Community College RoundUp on SAEM efforts to establish a culture of assessment. They started a discussion about how to extend their efforts to the community colleges in areas that are aligned through similar purposes.

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Activity Report, September 13

Office of the Vice President

The SAEM Advisory Team at work drafting mission and vision statements.

The SAEM Advisory Team at work drafting mission and vision statements.

On Wednesday, the Advisory Team drafted a mission and vision statement for SAEM that will now go to all staff for feedback. The final statements will be completed by early November.

The SAEM Professional Development Committee held their first event, a one-hour presentation by Del Suggs on how to avoid burnout and manage your time. Highlights of his talk are at http://studentaffairs.nmsu.edu/2013/09/20248/.

Enrollment was in the news this week: Dr. Montoya was interviewed for a print story by the Sun News and had another interview featured on Santa Fe’s public radio station, KSFR at http://bit.ly/18XhnnH (minutes 18 through 26).

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Progress on mission and vision statements

Working on a draft mission statement.

Working on a draft mission statement.

Wednesday September 11, the SAEM Advisory Team took the first steps toward drafting a mission and vision statement for SAEM.

We started this process by priming the pump through answering questions about who we are and what we do. We used responses to those questions as source material, then half of the team drafted a mission statement and half drafted a vision statement. Everybody drafted a their own version, and we combined them into the statements following.

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Mission and Vision Working Session

What do we do?

  • Student Service
  • Recruitment
  • Retention
  • Leadership development
  • Outreach to community
  • Daily operations
  • Change lives
  • Discovery of self, others, and ideas
  • Guidance
  • Career planning
  • Access to resources, experiences, and opportunities
  • Dream
  • Educate
  • Creative friendly and safe environment
  • Crises management

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Avoiding burnout and time management by Del Suggs

Del Suggs presented "Avoiding Burnout and Time Management" to SAEM staff.

Bernadette Montoya meets Del Suggs, who presented “Avoiding Burnout and Time Management” to SAEM staff.

On September 10, about two dozen SAEM employees attended the first presentation arranged by the SAEM Professional Development Committee. The presentation, “Avoiding Burnout and Time Management” was led by Del Suggs, a noted Leadership Development trainer and author, was named “Best Campus Speaker” by the Association for the Promotion of Campus Activities (APCA).

Del gave advice on how to recognize burnout and regain the joy in your life and work. His tips were:

  • Be grateful
  • Set personal goals
  • Have a morning ritual
  • Manage your time
  • Eat that frog
  • Stay healthy
  • Stay connected to family and friends
  • If all else fails, get a new job.

For further reading on Del Suggs and his presentation, visit his website at www.delsuggs.com.



TRiO welcomes new Mentor Coordinator

SAEM welcomes Chadryhn Pedraza, new Mentor Coordinator for TRiO Student Support Services Program.chadryhnpedraza

Chadrhyn has a Master’s degree in Education from Harvard University and a Bachelor of Arts in Psychology from the University of California, Los Angeles. She has over 10 years of experience working with students of different ages and diverse backgrounds from teaching and mentoring to research.  Chadrhyn has recently relocated to New Mexico with her husband, Jesus, and two children, Michael and Robert.

Chadryhn’s office is located in Hardman Hall, room 210.

Building hope

On October 9, 2013, Dr. Michael Jasek will host Building Hope at 7:00 pm in the East Ballroom of the Corbett Center Student Union.

In a recent email, Dr. Jasek wrote that in his first year on campus, he became aware of the seriousness of mental health issues, specifically depression, among students. Based on national data, we know that the number of students suffering from depression is likely greater than what is brought to our attention.

Dr. Jasek wants to start a dialog on campus about depression and other mental health issues faced by some students, faculty, and staff. To begin this dialog, the Office of the Dean of Students along with the Counseling Center will host this event.

Building Hope will focus on depression. The program will look at national trends, symptoms of depression, and what to do if someone shows signs of depression. However, this program seeks to take the dialog to the next level. Building Hope will go beyond numbers, symptoms, and response. Building Hope will put a face on depression. It will not talk of depression as a “them” but rather as “us” or “me.”

The projected outcome of Building Hope is to give participants the hope and realization that those who suffer from depression are not alone; there are others who suffer and there are those who care. The goal is to create a dialog around the issue of depression and mental health.

Posted  for Dr. Michael Jasek

Activity Report, September 6

Office of the Vice President, Dr. Bernadette Montoya

  • Bernadette Montoya plus Jeremy Witte and Lydia Hammond of ASNMSU attended the second of three Senate Memorial 101 Working Group meetings. They presented a proposal to address the Lottery Fund solvency problem that addresses state-wide higher education goals of access, completion, and solvency.
  • The SAEM Assessment Team drafted their mission statement this week: “SAEM Assessment builds a culture of evidence within our division to continuously improve the programs, services, and experiences provided to NMSU students.”

University Admissions, Ms. Valerie Pickett

  • The recruiting season for Fall 2014 is underway! Recruiters are traveling to College Days in New Mexico, Colorado, and Arizona, and recruiters from International and Border Programs have started a 2-week swing through South America. See more at http://prospective.nmsu.edu/general/recruitment-events.html.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • The Scholar Dollars system paid over $7.2 million to students for the 2013–2014 fiscal year so far. This total includes endowed scholarships, current use scholarships, grants, fellowships, and athletic aid.

University Registrar, Mr. Mike Zimmerman

  • NMSU students system-wide completed 649 degrees at the end of the summer 2013 term: 229 associate degrees, 280 bachelor degrees, and 140 graduate degrees.

Student Engagement, Dr. Terry Cook

  • Career Services presented the 2012–2013 Candidate Survey of Employment Status Analysis of Results to the Presidents’ Advisory Council.  The primary objective of the survey is to determine NMSU student employment status after graduation.
  • Career Service’s Resume AggieMania started on September 4 and runs through September 10. Career Services staff review student resumes at various locations around campus, including the Business Complex Lobby, the Engineering College, Corbett Center Student Union, O’Donnell Hall, and the Gerald Thomas Lobby.

Student Life, Dr. Michael Jasek

David Lynn, President of the Inter-Fraternity Counsel, rides a mechanical bull at a Rush event.

David Lynn, President of the Inter-Fraternity Counsel, rides a mechanical bull at a Rush event.

  • Campus Activities hosted CLUB RUSH on Tuesday and Thursday at the Corbett Center Student Union. This event gave students a chance to learn about campus organizations. All space available was occupied both days by clubs interested in outreach.
  • Campus Activities visited to four sections of University 150 to discuss the benefits of campus involvement for all students.
  • Greek Affairs: 98 men accepted bids to join one of the 10 fraternities on campus.
  • Dean of Students and representatives from the Round Up developed a plan to address concerns the paper has about a lack of support by the University.
  • Michael Jasek presented “Assessment 201: Tools for Documenting Learning” to about a dozen staff members from SAEM. These workshops present assessment tools and techniques to any member of SAEM interested in improving our practices and outcomes.

Call for nominations – Annual SAEM Staff Excellence Award

The Executive Leadership Team of Student Affairs and Enrollment Management is seeking nominations to recognize individual staff members who exhibit exceptional performance above and beyond their normal job duties. Exceptional performance could be a major accomplishment, excellent work ethic and/or outstanding customer service which significantly contributed to the goals of Student Affairs and Enrollment Management.  The winning staff members will receive a one-time cash payment of $500 in recognition of their contributions.

Regular SAEM staff members can nominate a SAEM colleague by completing the appropriate short form provided below.  All nominations are due to Dacia Sedillo, via email to dacia@nmsu.edu or interdepartment mail to MSC 3EM, no later than 5:00 p.m. on Monday, September 30, 2013.  The SAEM Executive Leadership Team will review all nominations and make recommendations to Vice President Montoya for a final decision.

Winners will be announced at the Annual SAEM Homecoming BBQ event on October 25, 2013.


Non-Exempt:  Employee Recognition Nomination-Non-Exempt

Exempt:  Employee Recognition Nomination-Exempt

Reminder:  The Board of Regents accepts nominations for their Above & Beyond Award all year.

What is a mission statement?

A mission statement is a summary of the goals and values of a business, organization, or an individual.

Questions our mission statement should answer:

  • What do we do?
  • How do we do it?
  • Who do we do it for?
  • What distinguishes us from the rest of NMSU?
  • How do we add value?

Examples of mission statements

New Mexico State University Mission Statement: New Mexico State University is the state’s land-grant university, serving the educational needs of New Mexico’s diverse population through comprehensive programs of education, research, extension education, and public service.

Colorado State University Student Affairs Mission Statement: The Division of Student Affairs fosters a campus community that supports students in the development of their unique potential, inspiring them to be active learners, successful graduates, and engaged global citizens.

Assessment Mission Statements
The mission of Planning and Assessment is to encourage and promote a culture of assessment that is embraced by the entire community and includes faculty, staff, administration, and students. http://assess.byu.edu/content/mission-statement

The Office of Assessment is dedicated to the improvement of educational practice through the assessment of teaching and learning by supporting educational programs and services with evaluations. http://www.framingham.edu/office-of-assessment/


Developing Effective Mission and Vision Statements

Five Tips on Developing and Effective Mission Statement

Four Steps to Developing an Effective Mission Statement



What is a vision statement?

A vision statement is a short review of what a business or organization wants to look like in the future.

Questions our vision statement should answer:

  • Where do we hope to be?
  • Imagine SAEM Assessment in 3 to 5 years. During that time, we have worked to improve our service, workplace, practices, and expertise. What do you see? Specifically describe what is different from now.

How does a vision statement differ from a mission statement?

A vision statement summarizes where an organization wants to be in the future. A mission statement summarizes how that organization will get where it wants to be. Both are important in outlining and achieving the goals of an organization.

A complete comparison chart can be found here: http://www.diffen.com/difference/Mission_Statement_vs_Vision_Statement

Examples of vision statements

DACC Vision Statement: DACC will be a premier learning college that is grounded in academic excellence and committed to fostering lifelong learning and active, responsible citizenship within the community.

Colorado State University Health Network Vision Statement: The CSU Health Network vision is to lead the university community toward a healthy campus that promotes student success by providing multidisciplinary healthcare to enhance all aspects of student well being.

Assessment vision statement

We envision the University of Florida as an institution where all units and academic programs contribute to the fulfillment of the university mission by establishing goals and outcomes, regularly assessing these with valid, reliable measures, analyzing and interpreting the data collected, and using the results for continuous improvement. http://assessment.aa.ufl.edu/vision-mission

Links to look at:

Vision Statements in Strategy Development

What is a Vision Statement?


Creating a mission and vision for SAEM

I am excited to announce the next phase of development for Student Affairs and Enrollment Management at NMSU. To address who we are and where we are seeking to go, this fall, every member of SAEM will have the opportunity to contribute to crafting mission and vision statements for SAEM.

Our process will start formally on September 11, when the Advisory Team will meet to begin drafting the statements. We will start by brainstorming:

  • What do we do?
  • How do we do it?
  • Who do we do it for?
  • What distinguishes us from the rest of NMSU?
  • How do we add value?

For the vision statement, we will also discuss where we hope to be in 3 to 5 years.

For the rest of September, the Advisory Team will be seeking staff input on the mission and vision statements drafts. Your input will be considered for the final revisions. Those final revisions will be available at the annual staff barbeque on October 25.

Additional reading is available regarding on mission and vision statements.

Please leave your comments on what you think should be in a mission or vision statement below.



National Orientation Directors Association Regional Conference

National Orientation Directors Association (NODA)

February 8-9, 2013

Albuquerque, New Mexico

Attendees: Clarissa Maldonado and Lisa Kirby

UNM hosted with schools attending from Utah, Colorado, Wyoming and New Mexico. The conference was titled “Values-Driven Leadership” and focused on the programming possibilities by student driven new student orientations. The conference was populated mostly by students who were orientation leaders from their respective universities. Many universities and colleges incorporate student leaders into their orientation programming and the majority of the sessions focused on the use of orientation leaders and the impact of their leadership. We learned about programs that have not only freshman orientation, but incorporate separate and different orientations (both face-to-face and online) for transfer and non-traditional students. Assessment of programming and measuring outcomes that moved beyond just customer satisfaction were discussed. Numerous regional contacts were made and we look forward to continued discussions with our regional colleagues.

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Activity Report, August 30

Office of the Vice President, Dr. Bernadette Montoya

  • Dr. Montoya presented a proposal, created by a group of NMSU faculty, staff, and students, to President Carruthers to address solvency of the Legislative Lottery Fund. She and ASNMSU Legislative Affairs Director Jeremy Witte will present the proposal to the Lottery Working Group created by HED Secretary Garcia at a September 6 meeting in Albuquerque.
  • With just one week before Census Day, NMSU-LC is down 5% in student headcount and 3.5% in credit hours compared to last year. Undergraduate headcount is down 5% and graduate is down 6%.
  • System enrollment is also down 5% in headcount compared to last year and 4% in credit hours. Registration practices implemented for this semester have helped to sort students back to their primary campus, which allows all campuses to develop a stronger focus on serving the educational needs of their communities.

    Admissions Recruiter Jackie Soto visits Albuquerque Academy.

    Admissions Recruiter Jackie Soto visits Albuquerque Academy.

University Admissions, Ms. Valerie Pickett

  • Undergraduate recruiters were on the road this week visiting with high school counselors all over the state. In just three days, they visited over 50 schools and made sure that the counselors had our newest materials for next year’s incoming freshmen class.  Our new recruiter, Jackie Soto, is seen here at Albuquerque Academy.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • The Office of Financial Aid & Scholarship Services began testing card swipe software developed by Damon Beasley in the SAEM office. This software will track student visits to the Financial Aid Office, including number, time and length of interaction plus the employee that worked with the student. After the software is tested, an implementation plan will be determined.
  • During the week of August 19–23, the Financial Aid Office handled a traffic increase at the front window, main email address, and primary phone line of nearly 40% compared to previous week. Staff worked together to get students to appropriate department, which reduced time spent in line. We will to use this information to develop a plan to improve customer service, efficiency, and communication.

Student Engagement, Dr. Terry Cook

  • On Friday, August 23, 44 exempt, non-exempt and student employees in our unit attended “IT Compliance at NMSU and Best Computing and Data Safety Practices” presented by Carlos S. Lobato, IT Compliance Officer.
  • Dr. Cook attended NIH funded, NMSU RISE to the Post-doctorate Program Advisory Board Meeting. This meeting included an overview by co-principal investigators Dr. Elba Serrano, Dr. Graciela Unguez, and Dr. Shelly Lusetti of grant activities, and an outline of responsibilities of Board Members for oversight of fiscal and program activities.
  • The Student Engagement coordinators of Aggie Welcome Orientation, Clarissa Maldonado and Lisa Kirby, completed a successful week of events welcoming new students and providing numerous activities to ease the transition in to college. As part of this transition, volunteer advisors assisted with last minute advising during Move-In Day, which also featured a well-attended kick-off barbeque that night. On Monday, students were challenged by the President to complete their degrees at a formal convocation in the Pan American Center with Faculty, Deans, and other university officials present. Tuesday featured University Diversity on the I-Mall, where participants left their handprint on our Diversity wall, and a WAVE presentation about misuse of alcohol and behaviors. Wednesday’s AggieFest introduced approximately 1,000 students to clubs, organizations, student services, and academic departments in a festive environment. Volunteers helped with wayfinding on the first days of class at six “Ask Me! Where’s My Class?” tables throughout campus. AWO also helped sponsor evening social activities throughout the week.
  • Campus Tutoring Service will open for the semester on the first floor of Corbett Center on September 3. Lisa Kirby has been preparing the new tutors to assist NMSUstudents with their academic
    Chadryn Pedraza and Rosario Sessions from TRIO Student Support Services.

    Chadryn Pedraza and Rosario Sessions from TRIO Student Support Services.


  • QuickConnect Early Alert responders started receiving referrals from faculty with concerns for their students last week. Doña Ana Community College will participate in QuickConnect this semester, and Student Information Management (SIM) has assisted in getting the system ready for the semester for all NMSU campuses.
  • Student Success Center and TRIO Student Support Services hosted a Welcome Back table outside of the Student Success Center in Hardman Hall
    Student Tanveer Bhullar visits SSC, with Administrative Assistant Lorena Diaz and Learning Skills Facilitator Rodrigo Contraras.

    Student Tanveer Bhullar visits SSC, with Administrative Assistant Lorena Diaz and Learning Skills Facilitator Rodrigo Contraras.

    on August 21 and 22. Students stopped by for refreshments and information about services and programs.

Student Life, Dr. Michael Jasek

  • Student Leadership Programs & Greek Affairs hosted Meet the Greeks on Thursday, August 22. Students were encouraged to come and meet members of fraternities and sororities at the Aggie Forest. The event featured music and green chili chicken enchiladas from Andele’s.
  • The fraternities of Intra-Fraternity Council held their recruitment activities this week. Male students interested in the Greek system can meet the various fraternities through social activities such as bowling, sports, and shared meals.
  • Campus Activities hosted their first CRAP (Chill, Relax and Party) Hour on Wednesday. This will be a weekly event from 12:00–1:00 on the second floor of the Student Union and will feature food, music, and games. It is intended to create a true student union environment for the students to enjoy.
  • ASNMSU: The Senate held its orientation on Saturday, August 24, 2013. The event included ASNMSU financial procedures and a bill-writing workshop.
  • The Counseling Center held its annual fall staff retreat last week.

Office of Student Diversity and Outreach, Ms. Christina Chavez Kelley

  • At AggieFest on August 21, more than 100 students completed interest forms or signed up for the ListServ for the American Indian Program, Black Programs, Chicano Programs, and the Sexual & Gender Diversity Resource Center.
  • On August 28, the American Indian Program hosted its Welcome Back Reception and New Student Orientation in the Senate Gallery in Corbett Center. More than 60 students attended the reception, as well as several faculty and professional staff presenters. Vice President Montoya welcomed all of the students to NMSU.
  • On August 28, Terry Ramirez, NM MESA Southwest Regional Coordinator, hosted about 15 science and math teachers at the Fabian Garcia Service Center to train them on NM MESA’s programs for the upcoming academic year.
  • The Hispanic Faculty/Staff Caucus, Chicano Programs, and the Office of Student Diversity sponsored a performance by Latin Grammy award-winning La Catrina String Quartet on August 30 at the Las Cruces Convention Center. Net proceeds from this event benefit the HFSC Scholarship Endowment Fund.
  • Mary Hubbell-Ansera, Gates Millennium Scholars Program Campus Engagement Manager, Terry Cook, Assistant Vice President of Student Engagement, and Justin McHorse, Director of the American Indian Program, are collaborating to create an on-campus support group and other programming for NMSU’s Gates Millennium Scholarship recipients.

Staff Highlights

  • The Sexual and Gender Diversity Resource Center hired Lucas Allen, Assistant Coordinator. Lucas is obtaining his Master’s degree in Counseling and Educational Psychology at NMSU.
  • Catherine Salcido retired this week after 25 years of service in the Office of Financial Aid and Scholarship Services. She served in various roles in the Office, and she ended her career as the Loan Coordinator. Her extensive knowledge base will be missed.

Take a look at the Storify post about Aggie Welcome Week!

New Mexico State University students posting about the first week of Fall 2013.