North American Association of Commencement Officers Regional Conference
Monday, October 1, 2012
University of California, Davis
Attendees: Marisela Marquez and Shelaine Ponce
Look, Feel, & Sound of the Ceremony and Campus
Presented by Rob Shelton
Rob Shelton, a Sales Manager for BP Productions, has over ten years of experience in the event industry. He has coordinated political, entertainment, and non-profit events. In his presentation, he talked about fire and building codes as well as ADA regulations that must be followed when hosting an event much like commencement. Also included in his presentation were suggestions for staging and roofing structures and how to get the best audio and video for your venue.
This session was helpful in providing tactics to make the NMSU Facebook page attractive and effective. Ineffective strategies for other universities were discussed. There was information regarding other social sites including Pinterest, Twitter, and Linked-In.
Discussed in this session were tactics on how to keep people moving. For both graduates and attendees for the ceremony, it is important to keep them moving, keep the area uncongested, follow fire regulations, and have an escape route. Additional information included how to keep people moving in the parking lots before and after the ceremony.
This session was beneficial because NMSU’s Commencement Committee is currently undergoing changes due to hiring new personnel. Communication is vital to keeping an event organized. Communication tactics such as video conferencing or monthly meetings were recommended to ensure that everyone on the committee is updated on Commencement. Currently, the NMSU Commencement Committee includes members of Alumni, Presidential Events, Special Events, Bookstore, ASNMSU, Police, Marketing Services, Enrollment Management, OFS, and the Registrar’s Office.
Posted for Shelaine Ponce