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Progress on mission and vision statements

Working on a draft mission statement.

Working on a draft mission statement.

Wednesday September 11, the SAEM Advisory Team took the first steps toward drafting a mission and vision statement for SAEM.

We started this process by priming the pump through answering questions about who we are and what we do. We used responses to those questions as source material, then half of the team drafted a mission statement and half drafted a vision statement. Everybody drafted a their own version, and we combined them into the statements following.

Continue reading »

Mission and Vision Working Session

What do we do?

  • Student Service
  • Recruitment
  • Retention
  • Leadership development
  • Outreach to community
  • Daily operations
  • Change lives
  • Discovery of self, others, and ideas
  • Guidance
  • Career planning
  • Access to resources, experiences, and opportunities
  • Dream
  • Educate
  • Creative friendly and safe environment
  • Crises management

Continue reading »

Avoiding burnout and time management by Del Suggs

Del Suggs presented "Avoiding Burnout and Time Management" to SAEM staff.

Bernadette Montoya meets Del Suggs, who presented “Avoiding Burnout and Time Management” to SAEM staff.

On September 10, about two dozen SAEM employees attended the first presentation arranged by the SAEM Professional Development Committee. The presentation, “Avoiding Burnout and Time Management” was led by Del Suggs, a noted Leadership Development trainer and author, was named “Best Campus Speaker” by the Association for the Promotion of Campus Activities (APCA).

Del gave advice on how to recognize burnout and regain the joy in your life and work. His tips were:

  • Be grateful
  • Set personal goals
  • Have a morning ritual
  • Manage your time
  • Eat that frog
  • Stay healthy
  • Stay connected to family and friends
  • If all else fails, get a new job.

For further reading on Del Suggs and his presentation, visit his website at www.delsuggs.com.



TRiO welcomes new Mentor Coordinator

SAEM welcomes Chadryhn Pedraza, new Mentor Coordinator for TRiO Student Support Services Program.chadryhnpedraza

Chadrhyn has a Master’s degree in Education from Harvard University and a Bachelor of Arts in Psychology from the University of California, Los Angeles. She has over 10 years of experience working with students of different ages and diverse backgrounds from teaching and mentoring to research.  Chadrhyn has recently relocated to New Mexico with her husband, Jesus, and two children, Michael and Robert.

Chadryhn’s office is located in Hardman Hall, room 210.

Building hope

On October 9, 2013, Dr. Michael Jasek will host Building Hope at 7:00 pm in the East Ballroom of the Corbett Center Student Union.

In a recent email, Dr. Jasek wrote that in his first year on campus, he became aware of the seriousness of mental health issues, specifically depression, among students. Based on national data, we know that the number of students suffering from depression is likely greater than what is brought to our attention.

Dr. Jasek wants to start a dialog on campus about depression and other mental health issues faced by some students, faculty, and staff. To begin this dialog, the Office of the Dean of Students along with the Counseling Center will host this event.

Building Hope will focus on depression. The program will look at national trends, symptoms of depression, and what to do if someone shows signs of depression. However, this program seeks to take the dialog to the next level. Building Hope will go beyond numbers, symptoms, and response. Building Hope will put a face on depression. It will not talk of depression as a “them” but rather as “us” or “me.”

The projected outcome of Building Hope is to give participants the hope and realization that those who suffer from depression are not alone; there are others who suffer and there are those who care. The goal is to create a dialog around the issue of depression and mental health.

Posted  for Dr. Michael Jasek

Activity Report, September 6

Office of the Vice President, Dr. Bernadette Montoya

  • Bernadette Montoya plus Jeremy Witte and Lydia Hammond of ASNMSU attended the second of three Senate Memorial 101 Working Group meetings. They presented a proposal to address the Lottery Fund solvency problem that addresses state-wide higher education goals of access, completion, and solvency.
  • The SAEM Assessment Team drafted their mission statement this week: “SAEM Assessment builds a culture of evidence within our division to continuously improve the programs, services, and experiences provided to NMSU students.”

University Admissions, Ms. Valerie Pickett

  • The recruiting season for Fall 2014 is underway! Recruiters are traveling to College Days in New Mexico, Colorado, and Arizona, and recruiters from International and Border Programs have started a 2-week swing through South America. See more at http://prospective.nmsu.edu/general/recruitment-events.html.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • The Scholar Dollars system paid over $7.2 million to students for the 2013–2014 fiscal year so far. This total includes endowed scholarships, current use scholarships, grants, fellowships, and athletic aid.

University Registrar, Mr. Mike Zimmerman

  • NMSU students system-wide completed 649 degrees at the end of the summer 2013 term: 229 associate degrees, 280 bachelor degrees, and 140 graduate degrees.

Student Engagement, Dr. Terry Cook

  • Career Services presented the 2012–2013 Candidate Survey of Employment Status Analysis of Results to the Presidents’ Advisory Council.  The primary objective of the survey is to determine NMSU student employment status after graduation.
  • Career Service’s Resume AggieMania started on September 4 and runs through September 10. Career Services staff review student resumes at various locations around campus, including the Business Complex Lobby, the Engineering College, Corbett Center Student Union, O’Donnell Hall, and the Gerald Thomas Lobby.

Student Life, Dr. Michael Jasek

David Lynn, President of the Inter-Fraternity Counsel, rides a mechanical bull at a Rush event.

David Lynn, President of the Inter-Fraternity Counsel, rides a mechanical bull at a Rush event.

  • Campus Activities hosted CLUB RUSH on Tuesday and Thursday at the Corbett Center Student Union. This event gave students a chance to learn about campus organizations. All space available was occupied both days by clubs interested in outreach.
  • Campus Activities visited to four sections of University 150 to discuss the benefits of campus involvement for all students.
  • Greek Affairs: 98 men accepted bids to join one of the 10 fraternities on campus.
  • Dean of Students and representatives from the Round Up developed a plan to address concerns the paper has about a lack of support by the University.
  • Michael Jasek presented “Assessment 201: Tools for Documenting Learning” to about a dozen staff members from SAEM. These workshops present assessment tools and techniques to any member of SAEM interested in improving our practices and outcomes.

Call for nominations – Annual SAEM Staff Excellence Award

The Executive Leadership Team of Student Affairs and Enrollment Management is seeking nominations to recognize individual staff members who exhibit exceptional performance above and beyond their normal job duties. Exceptional performance could be a major accomplishment, excellent work ethic and/or outstanding customer service which significantly contributed to the goals of Student Affairs and Enrollment Management.  The winning staff members will receive a one-time cash payment of $500 in recognition of their contributions.

Regular SAEM staff members can nominate a SAEM colleague by completing the appropriate short form provided below.  All nominations are due to Dacia Sedillo, via email to dacia@nmsu.edu or interdepartment mail to MSC 3EM, no later than 5:00 p.m. on Monday, September 30, 2013.  The SAEM Executive Leadership Team will review all nominations and make recommendations to Vice President Montoya for a final decision.

Winners will be announced at the Annual SAEM Homecoming BBQ event on October 25, 2013.


Non-Exempt:  Employee Recognition Nomination-Non-Exempt

Exempt:  Employee Recognition Nomination-Exempt

Reminder:  The Board of Regents accepts nominations for their Above & Beyond Award all year.

What is a mission statement?

A mission statement is a summary of the goals and values of a business, organization, or an individual.

Questions our mission statement should answer:

  • What do we do?
  • How do we do it?
  • Who do we do it for?
  • What distinguishes us from the rest of NMSU?
  • How do we add value?

Examples of mission statements

New Mexico State University Mission Statement: New Mexico State University is the state’s land-grant university, serving the educational needs of New Mexico’s diverse population through comprehensive programs of education, research, extension education, and public service.

Colorado State University Student Affairs Mission Statement: The Division of Student Affairs fosters a campus community that supports students in the development of their unique potential, inspiring them to be active learners, successful graduates, and engaged global citizens.

Assessment Mission Statements
The mission of Planning and Assessment is to encourage and promote a culture of assessment that is embraced by the entire community and includes faculty, staff, administration, and students. http://assess.byu.edu/content/mission-statement

The Office of Assessment is dedicated to the improvement of educational practice through the assessment of teaching and learning by supporting educational programs and services with evaluations. http://www.framingham.edu/office-of-assessment/


Developing Effective Mission and Vision Statements

Five Tips on Developing and Effective Mission Statement

Four Steps to Developing an Effective Mission Statement



What is a vision statement?

A vision statement is a short review of what a business or organization wants to look like in the future.

Questions our vision statement should answer:

  • Where do we hope to be?
  • Imagine SAEM Assessment in 3 to 5 years. During that time, we have worked to improve our service, workplace, practices, and expertise. What do you see? Specifically describe what is different from now.

How does a vision statement differ from a mission statement?

A vision statement summarizes where an organization wants to be in the future. A mission statement summarizes how that organization will get where it wants to be. Both are important in outlining and achieving the goals of an organization.

A complete comparison chart can be found here: http://www.diffen.com/difference/Mission_Statement_vs_Vision_Statement

Examples of vision statements

DACC Vision Statement: DACC will be a premier learning college that is grounded in academic excellence and committed to fostering lifelong learning and active, responsible citizenship within the community.

Colorado State University Health Network Vision Statement: The CSU Health Network vision is to lead the university community toward a healthy campus that promotes student success by providing multidisciplinary healthcare to enhance all aspects of student well being.

Assessment vision statement

We envision the University of Florida as an institution where all units and academic programs contribute to the fulfillment of the university mission by establishing goals and outcomes, regularly assessing these with valid, reliable measures, analyzing and interpreting the data collected, and using the results for continuous improvement. http://assessment.aa.ufl.edu/vision-mission

Links to look at:

Vision Statements in Strategy Development

What is a Vision Statement?


Creating a mission and vision for SAEM

I am excited to announce the next phase of development for Student Affairs and Enrollment Management at NMSU. To address who we are and where we are seeking to go, this fall, every member of SAEM will have the opportunity to contribute to crafting mission and vision statements for SAEM.

Our process will start formally on September 11, when the Advisory Team will meet to begin drafting the statements. We will start by brainstorming:

  • What do we do?
  • How do we do it?
  • Who do we do it for?
  • What distinguishes us from the rest of NMSU?
  • How do we add value?

For the vision statement, we will also discuss where we hope to be in 3 to 5 years.

For the rest of September, the Advisory Team will be seeking staff input on the mission and vision statements drafts. Your input will be considered for the final revisions. Those final revisions will be available at the annual staff barbeque on October 25.

Additional reading is available regarding on mission and vision statements.

Please leave your comments on what you think should be in a mission or vision statement below.



National Orientation Directors Association Regional Conference

National Orientation Directors Association (NODA)

February 8-9, 2013

Albuquerque, New Mexico

Attendees: Clarissa Maldonado and Lisa Kirby

UNM hosted with schools attending from Utah, Colorado, Wyoming and New Mexico. The conference was titled “Values-Driven Leadership” and focused on the programming possibilities by student driven new student orientations. The conference was populated mostly by students who were orientation leaders from their respective universities. Many universities and colleges incorporate student leaders into their orientation programming and the majority of the sessions focused on the use of orientation leaders and the impact of their leadership. We learned about programs that have not only freshman orientation, but incorporate separate and different orientations (both face-to-face and online) for transfer and non-traditional students. Assessment of programming and measuring outcomes that moved beyond just customer satisfaction were discussed. Numerous regional contacts were made and we look forward to continued discussions with our regional colleagues.

Continue reading »

Activity Report, August 30

Office of the Vice President, Dr. Bernadette Montoya

  • Dr. Montoya presented a proposal, created by a group of NMSU faculty, staff, and students, to President Carruthers to address solvency of the Legislative Lottery Fund. She and ASNMSU Legislative Affairs Director Jeremy Witte will present the proposal to the Lottery Working Group created by HED Secretary Garcia at a September 6 meeting in Albuquerque.
  • With just one week before Census Day, NMSU-LC is down 5% in student headcount and 3.5% in credit hours compared to last year. Undergraduate headcount is down 5% and graduate is down 6%.
  • System enrollment is also down 5% in headcount compared to last year and 4% in credit hours. Registration practices implemented for this semester have helped to sort students back to their primary campus, which allows all campuses to develop a stronger focus on serving the educational needs of their communities.

    Admissions Recruiter Jackie Soto visits Albuquerque Academy.

    Admissions Recruiter Jackie Soto visits Albuquerque Academy.

University Admissions, Ms. Valerie Pickett

  • Undergraduate recruiters were on the road this week visiting with high school counselors all over the state. In just three days, they visited over 50 schools and made sure that the counselors had our newest materials for next year’s incoming freshmen class.  Our new recruiter, Jackie Soto, is seen here at Albuquerque Academy.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • The Office of Financial Aid & Scholarship Services began testing card swipe software developed by Damon Beasley in the SAEM office. This software will track student visits to the Financial Aid Office, including number, time and length of interaction plus the employee that worked with the student. After the software is tested, an implementation plan will be determined.
  • During the week of August 19–23, the Financial Aid Office handled a traffic increase at the front window, main email address, and primary phone line of nearly 40% compared to previous week. Staff worked together to get students to appropriate department, which reduced time spent in line. We will to use this information to develop a plan to improve customer service, efficiency, and communication.

Student Engagement, Dr. Terry Cook

  • On Friday, August 23, 44 exempt, non-exempt and student employees in our unit attended “IT Compliance at NMSU and Best Computing and Data Safety Practices” presented by Carlos S. Lobato, IT Compliance Officer.
  • Dr. Cook attended NIH funded, NMSU RISE to the Post-doctorate Program Advisory Board Meeting. This meeting included an overview by co-principal investigators Dr. Elba Serrano, Dr. Graciela Unguez, and Dr. Shelly Lusetti of grant activities, and an outline of responsibilities of Board Members for oversight of fiscal and program activities.
  • The Student Engagement coordinators of Aggie Welcome Orientation, Clarissa Maldonado and Lisa Kirby, completed a successful week of events welcoming new students and providing numerous activities to ease the transition in to college. As part of this transition, volunteer advisors assisted with last minute advising during Move-In Day, which also featured a well-attended kick-off barbeque that night. On Monday, students were challenged by the President to complete their degrees at a formal convocation in the Pan American Center with Faculty, Deans, and other university officials present. Tuesday featured University Diversity on the I-Mall, where participants left their handprint on our Diversity wall, and a WAVE presentation about misuse of alcohol and behaviors. Wednesday’s AggieFest introduced approximately 1,000 students to clubs, organizations, student services, and academic departments in a festive environment. Volunteers helped with wayfinding on the first days of class at six “Ask Me! Where’s My Class?” tables throughout campus. AWO also helped sponsor evening social activities throughout the week.
  • Campus Tutoring Service will open for the semester on the first floor of Corbett Center on September 3. Lisa Kirby has been preparing the new tutors to assist NMSUstudents with their academic
    Chadryn Pedraza and Rosario Sessions from TRIO Student Support Services.

    Chadryn Pedraza and Rosario Sessions from TRIO Student Support Services.


  • QuickConnect Early Alert responders started receiving referrals from faculty with concerns for their students last week. Doña Ana Community College will participate in QuickConnect this semester, and Student Information Management (SIM) has assisted in getting the system ready for the semester for all NMSU campuses.
  • Student Success Center and TRIO Student Support Services hosted a Welcome Back table outside of the Student Success Center in Hardman Hall
    Student Tanveer Bhullar visits SSC, with Administrative Assistant Lorena Diaz and Learning Skills Facilitator Rodrigo Contraras.

    Student Tanveer Bhullar visits SSC, with Administrative Assistant Lorena Diaz and Learning Skills Facilitator Rodrigo Contraras.

    on August 21 and 22. Students stopped by for refreshments and information about services and programs.

Student Life, Dr. Michael Jasek

  • Student Leadership Programs & Greek Affairs hosted Meet the Greeks on Thursday, August 22. Students were encouraged to come and meet members of fraternities and sororities at the Aggie Forest. The event featured music and green chili chicken enchiladas from Andele’s.
  • The fraternities of Intra-Fraternity Council held their recruitment activities this week. Male students interested in the Greek system can meet the various fraternities through social activities such as bowling, sports, and shared meals.
  • Campus Activities hosted their first CRAP (Chill, Relax and Party) Hour on Wednesday. This will be a weekly event from 12:00–1:00 on the second floor of the Student Union and will feature food, music, and games. It is intended to create a true student union environment for the students to enjoy.
  • ASNMSU: The Senate held its orientation on Saturday, August 24, 2013. The event included ASNMSU financial procedures and a bill-writing workshop.
  • The Counseling Center held its annual fall staff retreat last week.

Office of Student Diversity and Outreach, Ms. Christina Chavez Kelley

  • At AggieFest on August 21, more than 100 students completed interest forms or signed up for the ListServ for the American Indian Program, Black Programs, Chicano Programs, and the Sexual & Gender Diversity Resource Center.
  • On August 28, the American Indian Program hosted its Welcome Back Reception and New Student Orientation in the Senate Gallery in Corbett Center. More than 60 students attended the reception, as well as several faculty and professional staff presenters. Vice President Montoya welcomed all of the students to NMSU.
  • On August 28, Terry Ramirez, NM MESA Southwest Regional Coordinator, hosted about 15 science and math teachers at the Fabian Garcia Service Center to train them on NM MESA’s programs for the upcoming academic year.
  • The Hispanic Faculty/Staff Caucus, Chicano Programs, and the Office of Student Diversity sponsored a performance by Latin Grammy award-winning La Catrina String Quartet on August 30 at the Las Cruces Convention Center. Net proceeds from this event benefit the HFSC Scholarship Endowment Fund.
  • Mary Hubbell-Ansera, Gates Millennium Scholars Program Campus Engagement Manager, Terry Cook, Assistant Vice President of Student Engagement, and Justin McHorse, Director of the American Indian Program, are collaborating to create an on-campus support group and other programming for NMSU’s Gates Millennium Scholarship recipients.

Staff Highlights

  • The Sexual and Gender Diversity Resource Center hired Lucas Allen, Assistant Coordinator. Lucas is obtaining his Master’s degree in Counseling and Educational Psychology at NMSU.
  • Catherine Salcido retired this week after 25 years of service in the Office of Financial Aid and Scholarship Services. She served in various roles in the Office, and she ended her career as the Loan Coordinator. Her extensive knowledge base will be missed.

Take a look at the Storify post about Aggie Welcome Week!

New Mexico State University students posting about the first week of Fall 2013.

Activity Report, August 23

Office of the Vice President, Dr. Bernadette Montoya

The incoming class of freshmen at Tuesday's  Student Convocation.

The incoming class of freshmen at Tuesday’s
Student Convocation.

  • From Move-in Day to Ask Me Tables, staff from all areas of SAEM welcomed students back to campus during Aggie Welcome and Orientation. Highlights of our week included Student Convocation and AggieFest. The goal of these events is for students to build community among their colleagues and to understand the services that we offer to help them succeed in the NMSU community.
  • Bernadette Montoya was the Master of Ceremonies for Student Convocation on Tuesday, August 20. This event was held at the Pan American Center; the location is significant because students are challenged to return in four years for graduation. Students mingled with faculty and NMSU administrators after Convocation at a reception on the main floor.
  • With about two weeks until the end of the drop–add period, enrollment on the Las Cruces campus lags behind last year, by 5% in headcount and 3% in credit hours.
  • Enrollment for the NMSU System is down nearly 6 percent in headcount compared to last year and 4% in credit hours.

University Admissions, Ms. Valerie Pickett

Two lucky students won iPad minis at the  Transfer Orientation.

Two lucky students won iPad minis at the
Transfer Orientation.

  • Over 70 students attended a Transfer Orientation event for new students hosted by University Admissions this week. The event gave students a chance to meet other transfer students; presentations covered the student support services, benefits of being a Las Cruces campus student, and the resources available at the Transfer Center.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • Financial Aid staff fielded about 5,000 calls, visits, and emails last week from students through the front window, main phone line, and email. They have disbursed nearly $56 million to help students pay for college in the form of scholarships, loans, and grants to student’s system-wide. The Financial Aid staff do not take annual leave this time of year and avoid scheduling any other time out of the office.

Student Engagement, Dr. Terry Cook

  • Assistant Vice President Terry Cook attended Career Services Fall Staff Retreat, “Rev Up for the Fall” on August 16. The agenda included Jennifer Gabel, Training Specialist for Learning and Professional Development and a session on financial planning from Theresa Winter, Financial Planner from Wells Fargo.
  • Dr. Cook also provided training for Peer Mentors for the College of Engineering Integrated Learning Communities. In Fall 2013, Mentors will work with 30 students who are co-enrolled in English
    Phillip Johnson of SAEM at the University Diversity display.

    Phillip Johnson of SAEM at the University Diversity display.

    111 (focused on STEM), EE 109 (The Engineering of How Things Work), and Math 120 or 121. The training agenda included an overview of Student Affairs & Enrollment Management support services.

  • Aggie Welcome & Orientation Program Staff facilitated The Business of Going to College; New Student Convocation; University Diversity: We Are U; and AggieFest.  Program events and information for new students are at your.nmsu.edu.
  • Dr. Cook welcomed Peer Educators for UNIV 150 with an overview of The Freshman Year Experience and Peer Education Component at NMSU. This fall, junior and seniors will co-facilitate 15 sections of UNIV 150 with an instructor from faculty or staff.

Student Life, Dr. Michael Jasek

NMSU student Amanda Schwiebert and service dog Merlin at a 2012 soccer game. Amanda blogs at doggoestocollege.com

NMSU student Amanda Schwiebert and service dog Merlin at a 2012 soccer game. Amanda blogs at doggoestocollege.com

  • Trudy Luken, Director of Student Accessibility Services (SAS), gave a presentation to the NMSU Military and Veterans Programs’ Veteran Student Orientation.
  • Student Accessibility Services (SAS) did some outreach to the NMSU community this week regarding service animals on campus. More information is at http://www.nmsu.edu/~ssd/animals.html.
  • Student Leadership Programs & Greek Affairs hosted the first Aggie Leadership Retreat August 15–17. Eighteen students attended the retreat in Cloudcroft; topics addressed included Using StrengthQuest in Leadership, True Colors, Mentoring and Values, Situational Leadership, and Ethical Leadership. The students also participated in a case study and a high ropes course. The program was created and coordinated by Tinsley Hembree.
  • Interfraternity Council and Panhellenic Council held their training on August 20, 2013. Goals were for the coming year were set.
  • Campus Activities hosted the National Student Exchange for the students attending NMSU from across the country this semester.
  • Student Media: The Round Up Survival Guide was printed and ready for distribution on Monday.

    Students at the First Aggie Leadership Retreat, August 15–17.

    Students at the First Aggie Leadership Retreat, August 15–17.

Health and Wellness, Ms. Lori McKee

  • The Health & Wellness Centers conducted annual employee safety training on August 16. This training is OSHA required and includes blood-borne pathogens, Hazcom, disaster and evacuation drills, skills checks, and equipment review. Student training was held the week of Aug. 19–23 and included customer service, CPR, and re-certification for lifeguards.
  • Ecuadorian Official Visits Campus Health Center: Health & Wellness Center staff met with Dr. Geannine Alvarado Romero, an Ecuadorian official from the GoTeacher program for discussions about pre-arrival medical evaluation, insurance coverage, patient advocacy and education. The Campus Health Center has had 645 patient visits since the first cohort (40 scholars) came to campus in January 2013. The second cohort has 69 scholars.
  • International Student Clinics Held: The Campus Health Center was busy with international student immunization clinics on August 17 and 21. A total of 221 students received tuberculosis testing or chest x-rays, which expedites their medical clearance for enrollment.
  • NMSU–UTEP I-10 Challenge starts September 9: The Campus Health Center and the Athletics Department are spearheading the annual NMSU–UTEP blood drive the week of the rivalry football game between NMSU and UTEP. At the game, the school with the most donations is recognized. NMSU won last year by donating 630 units! NMSU is a major donation location for southern New Mexico and Texas.

Office of Student Diversity and Outreach, Ms. Christina Chavez Kelley

Bernadette Montoya and Pistol Pete at  Move-in Day.

Bernadette Montoya and Pistol Pete at
Move-in Day.

  • Dr. Laura Gutierrez Spencer was interviewed by Bill Varoula on KSNM-AM radio regarding Chicano Program’s role at NMSU. She also conducted outreach with the Counseling Center and at the Housing Info Fair.
  • Dr. Spencer made a presentation on “Small Talk and Intercultural Communication” at the orientation for NMSU International Students.
  • Jessica Spohn of the Sexual & Gender Diversity Resource Center provided Safe Zone Training to 71 Community Assistants for Housing & Residential Life and 16 Counseling Center Staff.
  • Jessica Spohn, Ryan Garcia, and Derek Beckford became authorized Voter Registration Agents for the NMSU community on August 20, 2013.
  • New websites for American Indian Program, Chicano Programs, and the SGDRC are now live.

Activity Report, August 16

Office of the Vice President, Dr. Bernadette Montoya

SAEM staff enjoy coffee and donuts after power was restored.

SAEM staff enjoy coffee and donuts after power was restored.

  • Recognizing that power outages would not eliminate our need for caffeine, we hastily arranged coffee and donuts for SAEM staff during last week’s power outage. The coffee arrived about the same time power was restored, but SAEM colleagues still took the opportunity for some collegial conversation.
  • Dr. Montoya presented a StrengthsQuest workshop to about 20 students who took part in the first annual Fall Aggie Leadership Retreat on
    Dr. Montoya speaks to students about using their strengths as student leaders.

    Dr. Montoya speaks to students about using their strengths as student leaders.

    August 15–17. Dr. Montoya’s workshop taught students how to discover, develop, and apply their personal strengths in every aspect of their lives.

  • Student headcount at NMSU-Las Cruces is down 5.4% compared to this time last year, and credit hours are down 3.2%. While still down for the year, these numbers have improved since the beginning of the month. Undergraduate headcount is down 4.9% and graduate headcount is down 7.9%.
  • System-wide, enrollment is down 6.6% and student credit hours are down 5.5%.

University Admissions

  • University Admissions has been busy with last-minute additions to NMSU’s incoming class. Since the beginning of the month, nearly 450 new freshmen, 100 transfers, and 225 new graduate students have enrolled at NMSU. Graduate and transfer students often enroll shortly before the semester starts.

    Students registered for classes at the orientation for the Hotel, Restaurant, and Tourism Management program in Albuquerque.

    Students registered for classes at the orientation for the Hotel, Restaurant, and Tourism Management program in Albuquerque.

University Financial Aid and Scholarship Services

  • With the start of the new academic year next week, we have seen a huge increase in student queries about Financial Aid. For the week ending August 16, we fielded over 3,000 student contacts via phone calls to the main Financial Aid line (54%), student visits (38%), and email to the general email address (8%). These counts do not include direct contacts between students and their financial aid advisors.

Student Engagement, Dr. Terry Cook

  • This week, the Associate Deans Advisory Council approved the addition of a representative from the Office of Student Engagement to serve as an Ex-Officio member.  Terry Cook will represent Student Engagement to ADAC.


Admissions, tutoring, and food pantry have changed locations

As the fall semester approaches, some of our offices will be changing locations.

University Admissions has moved from Suite 301 to Suite 805 in the Educational Services Building. This new space gives students and families more privacy when speaking with Admissions Advisors and staff members.

The Aggie Cupboard, NMSU’s food pantry, has moved from the Christian Challenge building off University Avenue to Garcia Annex Room 134. Moving the Aggie Cupboard  to campus allows students easier access to the services provided.

Campus Tutoring Service will be moving to the west end of the first floor of Corbett Center Student Union (in the space formerly occupied by the bookstore). This location will be more convenient to access when services resume the second week of classes.

Activity Report, August 9

Office of the Vice President, Dr. Bernadette Montoya

  • On August 8, open enrollment for campuses began for Fall 2013. Students can now enroll in classes on any campus, provided they are eligible to enroll in that class. We are recommending that students meet with an academic and financial aid advisor to discuss how enrolling on another campus may affect financial aid.
  • We communicated with faculty and staff this week that starting this fall, NMSU will disburse first-time loans for freshman borrowers 30 days after the start of the semester. This will allow Financial Aid to adjust loan amounts before funds are disbursed in response to enrollment changes. We anticipate that this change will reduce debt for our students and lower our institutional default rates as well as promote better financial management.
  • Dr. Bernadette Montoya attended the National Finance Center Luncheon on August 8, which was hosted by Career Services. The discussion centered around career opportunities at the National
    John White (center) and Calvin Turner (third from right) of the US Department of Agriculture with Student Engagement staff.

    John White (center) and Calvin Turner (third from right) of the US Department of Agriculture with Student Engagement staff.

    Finance Center in New Orleans, which is part of the US Department of Agriculture. The Center is looking to recruit minorities for a wide range of jobs.

  • Dr. Montoya toured the Activity Center and Aquatic Center. Their programs, including Outdoor Recreation, allow students to engage with others beyond academics. Students and staff can use the climbing wall, indoor track, basketball and volleyball courts, an indoor and outdoor pool, outdoor track, and racquetball courts; they can also check out outdoor gear like tents and kayaks for a small fee. The Centers offer wonderful opportunities using limited resources.
  • Student headcount at NMSU-Las Cruces is down 6% compared to this time last year; credit hours are down 3% for undergraduates. Graduate headcount and credit hours are down 8%.
  • System-wide, enrollment continues to be down 8% and credit hours are down 7% compared to this time last year. However, for all campuses, students are increasingly enrolling at their primary campuses. This helps our community colleges meet the educational needs of their service areas.

University Admissions, Ms. Valerie Pickett

  • University Admissions kicked off the Fall 2014 recruitment cycle this week at the 14th Annual Oak Ridge Associated Universities Graduate Student Recruitment Fair at the Oak Ridge National Laboratory in Tennessee. Over 250 students from across the country presented posters of their research at Oak Ridge on Thursday, August 8. Participants had the opportunity to learn about graduate education opportunities at the recruitment fair during the event.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • This year, we collected about 2,300 thank-you letters from scholarship recipients to donors through the Scholar Dollar$ Scholarship Management system (SD$). Our office recently distributed the letters to donors, and we received very positive responses from both donors and students.
  • We are now routinely collecting information from donors who give external scholarships to NMSU students (from civic, professional, and service groups, for example). This will allow us to maintain accurate contact information for outreach and to manage student financial aid more efficiently..
  • To help students maintain their scholarship eligibility, the Scholarship Department is contacting students proactively with potential enrollment issues. We are also identifying students who have not enrolled and reminding them that there is still time to enroll for the fall.

Student Engagement, Dr. Terry Cook

  • Campus Tutoring Service will be located of the first floor of Corbett Center Student Union (in the space formerly occupied by the Bookstore) this fall. They will start offering tutoring the second week of classes. This central location should make tutoring services more convenient for students to access.
  • Doña Ana Community College has identified administrators and faculty who will serve as QuickConnect Responders beginning in Fall 2013. Lisa Kirby will train the responders before the start of the new semester.

Student Life, Dr. Michael Jasek

  •  Counseling Center staff participated in the Ropes Course  outside  Garcia Annex so they could know what takes place and also understand what participants experience.

    Counseling Center staff learn about the Ropes Course.

    Counseling Center staff learn about the Ropes Course.

  • Angela Arvizo of Student Judicial Services participated in the two-day workshop by Livingworks on suicide prevention. This will allow her to facilitate presentations on the topic.
  • Angela Arvizo was selected by the Association of Student Conduct Administrators national conference planning team to be a reviewer for program proposals.

Office of Student Diversity and Outreach, Ms. Christina Chavez Kelley

  • NMSU’s Campus Pride Index improved this year from 3 stars to 4 (out of 5 possible). This index is based on a five-star rating of LGBT-friendly policies, programs, and practices in categories such as support and institutional commitment, academic and student life, housing, and campus safety. NMSU is the only university from New Mexico to be listed on the index, which is at http://www.campusprideindex.org. Jessica Spohn, Coordinator of the Sexual and Gender Diversity Resource Center, was key to this effort.
  • It is the time of year when students return to (or start at) NMSU. Our last item is a compilation of NMSU mentions in social media from Wednesday and Thursday expressing some of their excitement.

Upcoming assessment workshops

Assessment 201: Creation of Measuring Tools

Wednesday, August 14 1:30-3:00 pm

Friday, September 6 8:30-10:00 am

Assessment 301: Analysis of Data

Wednesday, May 14 1:30-3:00 pm

Monday, May 26 10:30-12:00 pm

Friday, June 6 8:30-10:00 am

Assessment 401: Using the Data

Friday June 13 8:30-10:00 am

Monday, June 16 1:30-3:00 pm

Wednesday June 25 10:30-12:00pm


All of these sessions are in the Faculty Senate Chambers in Garcia Annex.

RSVP to Melody Munson-McGee at mmunsonm@nmsu.edu.

Fundraising in Student Affairs

These are the final notes from VP Montoya’s trip to APLU in Wisconsin. This year, the focus was on 5 main topics: Persistence, Progress and Programs; Lessons Learned from Penn State; Technology and Student Development; Fundraising in Student Affairs; and Federal Legislation Impacting Student Affairs.

Fundraising in Student Affairs

Several institutions are finding good private funding opportunities by supporting parent engagement. Institutions such as Clemson University are finding that parents have a strong “giving muscle”, perhaps more than many of our alumni. Since Student Affairs personnel and parents are natural partners, it makes sense to provide more opportunities to get parents involved. While many of our students are from families who may not be able to give money, many others who do not get into Ivy League Schools choose our land-grant institutions. We just need to involve them, and ask them to consider giving. Some parents’ employers may also provide a match for funds given to the institution. Engaging parents is critical in this effort. What information do we even know about our parents? The presenters suggested convening a small team dedicated to working with parents that would engender a spirit of collaboration. This group could focus on how we could enhance the experience of current students attending our institution by involving those parents.


There was discussion about some of our current federal legislation related to Veteran students and the Immigration Reform bill that would have impact on tuition waivers, earning of advanced degrees to receive citizenship, and other issues that may be passed by congress that will change the way we work with our students.

Lastly, I was nominated to serve as Co-Chair of the Executive Board of CSA along with my colleague from Purdue. The voting will take place in November at the Annual Meeting. During that meeting I will also be facilitating a panel discussion with University Presidents on the role of student affairs in institutional strategic planning.

Activity Report, August 2

Office of the Vice President, Dr. Bernadette Montoya

New Aggies at the Albuquerque Senior Send-off.

New Aggies at the Albuquerque Senior Send-off.

  • Bernadette Montoya welcomed new Aggies and their families from the Albuquerque area at last weekend’s Senior Send-off at NMSU’s Albuquerque Center. New students left with door prizes of dorm-sized refrigerators, Aggie gear, and school supplies.
  • Dr. Montoya and two students from ASNMSU attended the first meeting of the Lottery Solvency Committee at the Albuquerque Center. This group will meet throughout the fall semester to have a proposal to the Legislature by December 1.
  • System enrollment still lags behind last year, with 8% fewer students than this time last year; credit hours are still 7% below last year. First-time freshmen enrollment for the Las Cruces campus should improve next week because of this year’s additional NSR (see below).

University Admissions, Ms. Valerie Pickett

Nearly 300 new Aggies attended the last two New Student Registration Programs last week.

Nearly 300 new Aggies attended the last two New Student Registration Programs last week.

  • The final New Student Registration programs of the summer were held on August 1 and 2. Over 275 students signed up for the NSR. Students needing to register for classes at this point should contact Colleges directly to set up an advising appointment.
  • University Admissions has relocated to Educational Services, Suite 801.

Student Engagement, Dr. Terry Cook

  • Terry Cook was an invited speaker on the topic of Learning Center Management and Student Engagement at the New Mexico College Reading & Learning Association State Conference on July 25, 2013, in Albuquerque.
  • Career Services partnered with the NMSU Learning and Professional Development Center to train 52 administrative support staff on student employment transition from SES Ventana to AggieCareer Manager. Information about August training dates is available through NMSU Center for Learning and Professional Development.
  • Lisa Kirby presented the QuickConnect Program to Dona Ana Community College
    Pistol Pete moved with the Admissions Office to Suite 801 in Educational Services.

    Pistol Pete moved with the Admissions Office to Suite 801 in Educational Services.

    administration including Ike Ledesma, Vice President, Student Services and Monica Torres, Interim Vice President for Academic Affairs. DACC will begin using the Early Alert & Warning system in Fall 2013.

Student Life, Dr. Michael Jasek

  • Michael Jasek, Dean of Students, met with Dr. Carruthers, Chief of Police Stephen Lopez, and Assistant Vice-President for Human Resources Andrew Pena to discuss the actions of the CARE (Conduct Assessment/Response and Education) Committee. Issues of how the committee receives reports of behavior of concern, follow-ups and final reporting were discussed.
  • Trudy Lukens, Director of Student Accessibility Services worked at the NMSU SAS table during the ADA Celebration (23rd anniversary of the ADA) at the Doña Ana County Building on July 26. NMSU Admissions was an event sponsor.
  • The Counseling Center and Student Accessibility Services are both moving confidential student files off the main NMSU servers to servers with more security. This will improve compliance in both areas.

Staff Highlights

  • The Registrar’s Office welcomed Kameron Peterson to the STAR Degree Audit team.
  • Terry Ramirez is the new Southwest Regional Coordinator for NM-MESA. She has taught at Gadsden Middle School, worked for the New Mexico Community Foundation at Gadsden High School, and served as principal of Davinci School for Science and the Arts located in El Paso, Texas.