SAEM Activity Report, June 7, 2013

Below is the first weekly activity report to NMSU President Carruthers from Student Affairs and Enrollment Management. We will post these on the website to be responsive to feedback we received at the Open Forum for more communication about all the areas in SAEM. These reports are an opportunity to explain to our own staff as well as to the NMSU community about the strategic value that SAEM contributes to NMSU.

Office of the Vice President, Dr. Bernadette Montoyadr.montoya

  • This week we concluded the six Listening Sessions for the presidential search for Doña Ana Community College. We will develop the feedback into a Leadership Statement that will be part of the job description.
  • Student Affairs continues to work with the University Architect and Facilities and Services through pending building renovation to ensure that the need for classroom and other space is met during renovation of Hardman Hall. Many offices within Student Affairs and Enrollment Management have been affected by pending building closures and renovations: The Dean of Students Office is now on the second floor of Corbett Center, staff from the Student Success Center in Zuhl have moved to Hardman Hall, and WAVE will be relocating to Garcia Hall.
  • The final proofs for the 2013–14 Student Handbook were approved and returned to the printer. 5000 copies of the handbook will be delivered to NMSU in late July in preparation for the new academic year.
  • NMSU-LC enrollment for fall is down 5% in students compared to this time last year, but down in credit hours by only 1%. New graduate students are down by 17%.
  • NMSU enrollment system-wide for fall is down compared to this time last year: student credit hours are down by 7% and headcount is down by 8%. Reduced headcount for community colleges was expected as students enroll in more courses on their primary campus. Enrollment of first-time freshmen and continuing undergraduates are low across the system.

University Admissions, Ms. Valerie Pickett

  • Recruiters visited Central New Mexico Community College and the Education Fair at El Paso’s University Medical Center.
  • Applications for the Fall 2013 class are down compared to this time last year. Undergraduate applications are down: although in-state applications are even and students from WUE states are up, applications from the El Paso area are down. Graduate applications are down 22%.

University Financial Aid and Scholarship Services, Ms. Janie Merchant

  • Janie Merchant, NMSU Director of Financial Aid, attended a meeting on May 31 hosted by NMHED for all New Mexico Directors of Financial Aid and Scholarships. NMHED Secretary Dr. Jose Garcia announced that the New Mexico Legislative Lottery will be 100% funded for fall 2013. Spring 2014 funding is pending Legislative action. NMHED is seeking better communication between the state and FA directors.
  • The quarterly Round Table meeting of NMSU Financial Aid Directors will be June 12 at NMSU-Grants. Agenda items will include policy, technical issues, default prevention, and communication efforts for staff and students. This is part of our effort to improve coordination among campuses: we also hold twice-monthly conference calls and annual Spring Training at NMSU-LC for all financial aid staff.
  • For the 2013–14 academic year, NMSU Financial Aid Offices have processed 21,403 applications for aid system-wide. Applications are submitted throughout the year; for the 2012–13 year, we processed nearly 34,700 applications system-wide.

Student Engagement, Dr. Terry Cook

  • Student Engagement began the Fall Enrollment Calling Campaign to contact students who were enrolled in Spring 2013 and have yet to register for Fall 2013 courses.  Volunteers from SAEM and NMSU Colleges will contact students to offer resources and assistance. Currently, 2,039 students are pending registration for Fall 2013.
  • Student Mentors for the Chase Scholars Program (Bailey Shivers, ACES and Kendall Farah, A&S) and Terry Cook attended a workshop in Artesia on May 30–31 with mentors from UNM, ENMU and Texas Tech about strategies for college transition and success. They also met with NMSU’s 19 incoming first-year Chase Scholars.
  • Staff from Admissions, Student Engagement, Housing & Residential Life, and CCSU reviewed outcomes from May New Student Registration (NSR) sessions and will revise June NSRs based on the assessment.
  • Career Services is working with the City of Las Cruces Economic Development Committee regarding contributions of NMSU Career Services to regional economic development efforts.
  • The Red to Green Money Management Program and Wells Fargo are collaborating on marketing materials for academic year 2013–14.
  • The Student Success Center is offering the Graduate Record Examination/Graduate School Preparation of the Minority Access to Research Careers (MARC) Program and is collaborating with the College of Business advisors to develop an online academic success workshop for students who are on academic probation or suspension.
  • Student Success Center staff participated in a webinar “Trends in Higher Education.”
  • TRIO Student Support Services is mentoring and tutoring 105 summer session students, and they are developing program planning for academic year 2013–14.

Student Life, Dr. Michael Jasek

  • ASNMSU leadership has extended Aggie Transit for summer! The Blue Route will operate from 7:10 am to 5:10 pm Monday through Friday during both summer sessions, serving Family Housing, DACC, campus, and connecting to city transit on University Avenue.
  • Counseling and Student Development submitted their materials to the International Association of Counseling Services for re-accreditation.
  • The Dean of Students office held an all-day retreat for CARE (Concern Assessment and Response) Team to review cases; discuss procedures on suicide attempts and cases; hold a tabletop exercise, and discuss ways to market the CARE Team to the University community.
  • Student Accessibility Services is seeking to provide Braille texts for an incoming freshman who plans to attend NMSU for her bachelor’s degree. SAS is currently obtaining quotes for textbooks for English 111 and Philosophy.
  • Trudy Luken of Student Accessibility Services was appointed to the Governor’s Commission on Disability in late 2012
  • Student Legal Aid has been working with participants in the Ecuador program on family visitation issues.

Health and Wellness, Ms. Lori McKeeamanda gallivan

  • Amanda Gallivan, Health Education Specialist at the Campus Health Center, will travel to Southern Italy and Greece for 3 weeks with the People to People program. Students are nominated to be People to People ambassadors by teachers, community leaders, parents and alumni due to their scholastic merit, leadership potential, and exemplary citizenship. The 14 southern New Mexico students in this program have been meeting monthly at the NMSU Health Center in preparation for this travel. Two of the students will attend NMSU in the fall and will receive 6 college credits for this travel.
  • From Recreational Sports, Ben Gabriel, Manager of Operations and Matt Brigance, Program Coordinator attended the Climbing Wall Association (CWA) Provider Training and Annual Conference May 30-1st in Boulder, Colorado.   

Albuquerque Center, Ms. Veronica Chavez Neuman

  • Programs in Engineering Technology and Hospitality, Restaurant and Tourism Management will be offered at the Albuquerque Center this fall semester.
  • Staff are developing a marketing plan and brochures for the Albuquerque Center.

Office of Student Diversity and Outreach, Ms. Christina Chavez Kelley

  • Jessica Spohn has been hired as the new Coordinator for the Sexual and Gender Diversity Resource Center.

Staff HighlightsBlack Prog Grad 2013

  • In this academic year, SAEM staff earned 4 associates degrees, 3 bachelor’s degrees, and 2 master’s degrees. In addition, Denise Esquibel of the Registrar’s Office and Festus Addo-Yobo earned doctoral degrees.

No report: University Registrar

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